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[Edlio Webinar] Communication Tools

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In this 30-minute webinar we highlight how administrators and teachers can use various Edlio communication tools. We share tips for using tools including the School News App, Email Sender, Social Media Manager, and News. These modules are included with your Edlio Website and can help you more effectively reach your entire school or district community.

Show Transcript

hi everyone thanks for joining us today for our Communications webinar we have a tech support agent in the chat so you have any questions feel free to go ahead and ask them there if we did not get everything I say today we will song what's with you via email and this video will also be posted in the MU Health Center okay ready to get started let's go we're going to be talking today about the different ways that can do a mass communication announcement so for that when it comes to education teachers like News homepage alerts School news broadcast social media manager an email sender they all help you to hit many channels in an easy and fast way they can be used separately or combined when you need to post an important message at 1 so for the sake of the example. we're going to be in the new school year we're going to use an example to Showcase how will know by the end of the week to let us know their preference about their kids school or taking online classes to show how we post this we're going to be switching or toggling between our homepage which is that you're looking right now between the admin side where is you're going to be all posting a few examples on how that looks after you post it so basically right now we're going to go on to the menu and we're going to see that we already created a back-to-school for this is going to help us through the entire exercise ever going to be doing right now and basically we're we're letting the parents know is that we neither how to get ready for the next year by taking safety measures them to fill out this form to help us plan and prepare accordingly basically we're going to be asking one big question do you authorize your son to take classes face Blended or online after they choose one of the preference they're going to be in putting information that has to do with the student of the scares that kid basic information and also it'll help us new update information Insurance on their car after that they're going to hit the cats can still here and they're going to say authorized this is pretty much the form that they're going to be we're going to be asking to fill out now can do a mass communication with this form do you normally want to start through using a means you can go are the dashboard to the announce I can but you kept here in the middle or you can go to a top left click on the hamburger menu go on to an ounce and from there click news when you're doing a master indication can paint one of the things that we encourage you is to have a very clear understanding of what is the message that you want to convey what is the communication campaign you're going to be doing what is the text what are the different elements in this case we already have a form previously created now we want to let the parents know that they need to fill it out so try to plan ahead so you can just go to the turn to your right at news and in this case because it's something important that we want them all to see we're going to be posting it to the amusing announcement section this is at the front of your homepage so that's why we're going clicking and selecting this option we already have a title for our news that it's going to be our headline which in this case is getting ready for a back-to-school we're going to be adding here short summary what is this basically is to give a little more detail about what you're going to be asking for the parents so they catch your attention and they go back and see the full story of it so we're going to put here where excited to get together again help us be ready for your family now when it comes to adding the constant you have not only the editing. But most importantly is to have Clarity on the mess what's the do you want to convey in this case we're going to copy paste a text that you probably have and know from the editing bar we're going to be able to if we select a call if you see it's red and do not want it to be hoes in Red so we could click here and change the color of it or in this case because we're doing copy pasting from another place what we recommend is that you select all your texts click on this 3000 are right clear the format this will allow you to have the same songs that you already did as default on your site and also as you can see all of the red went into black so this is going to help out in terms of make it easier for your past to read you get add bulleting alignments depending on what you need you could have the option if you want to add a link to it but because in this case use the link to page section we're going to be posting the link that we previously before it we're going to put it here laying to Source this section that allows you to if you're doing a news and your sighting in a different side you're citing an article here is where you can cite the information and in this case is going to help us to post the link of the form that I already showing after you have your text properly formatted you could also have the possibility to add a file or do I have picture in this case so we're going to go on to our computer we're going to select from our pictures one that we have already up here open because of the settings is going to require you to with an orange box to let you know that you need to tell the all types which is going to engage comply once you click save is going to turn blue so you're good to go for the sake of the example I'm going to be posted right away but one of our recommendations is you create in advance and plan in advance so in this case if you wanted it to post it before it next week we would just hit post later and this will help you out with all the things that you have to do on Bailey if you plan accordingly that we would say that this form is going to be posted next week and at what time we wanted to be posted let's say 800 hours now you have me option two seat and choose if you want to be used to be expired at some point or if you want to be a remainder for also in this case because we need to know for the end of the week we wear choose that is going to be it's going to have an expiration date of the 31st of July with this hour is specific now that we have a created we're going to hit space it's going to prompt that it has been saved and now from here is where you can do all the mass communication and choose from the different channels that he's half so we'll go for Homesite what that looks like we're going to go back to her home page after it refreshed we're going to stroll down to news and events and announcements and you're going to teach her that we already have our news we're going to play and now you can see that you already have a text in there and you also have the option to put in to allow your parents to easily access information you're going to see that it has the option to what are the next steps click on the link below due date July 24th and the link to it if they click their going to go back to the form that I showed you the beginning this is a way that you can help parents to easily navigate you already giving them information you give an infant and the next steps which is the four this is how consistency helps a lot in terms of what doing in your sight and also with a communication that you're having with your parents let's go back to the island site and now let's use a different channels are the hours of postal right now you have the social media manager for this one in particular I talked to do a previous set up if you do not know how to do that you always can go and rely on to go to the top right under Health Center and it will prompt you with updating so you can just click in this case social media click on it and you'll have very detailed information on why did social media how can you post cetera so I recommend you in this case just to go in here a little bit more so you can activate the social media manager and from there you will be prom to post once you have your news and it's set up you're going to be able to if you want to send it to Twitter or two Facebook Everything Under One Roof for you is going to be easier to post things instead of going directly and logging into Facebook for example another we did that one we're going to do a homepage alert because it important for parents to know that they have a due date in mind this is why we're already going to be prompted with this news is scheduled in has a due date for very specific time and you can edit when you want to finish the expiration date so in this case let's say that I do not want to finish in August I wanted to actually be whatever day you choose is going to be Monday the expiration date so you can choose how to change the hour and you can click on post basically wants you chose the date that you have it's going to be prompted it's going to be brushed you're going to be able to go back into your admin site in your home page and hit refresh and you're going to have a pop-up alert that's going to be showing you the information was already there now let's go on to broadcast broadcast is one of our new teachers that we have right here it basically helps you have voice text and email Under One Roof is a great way to just share quick information to your parents so in this case we're going to click on broadcast from here you can see that depending on the different options for channel that you are chosen to add to your right now we have email and text in a few couple of weeks the team is going to also add voice messages underneath here and you can choose if you want to send it to one of the channel from this case text or if you want to also be attending as an email once you get that stops along the way in this case we're going to use the Bulls Channel we're going to stay on the farm to continue now we're going to choose who is going to be sending the email in the state of going to be this is going to be the subject of our email here you can see that we are already pulling information we're so excited to be together again help us be ready secure to read the whole story in this case it's also you want not only for them to the whole story but actually lick your to read the story or you could change it to click at The Forum you could just hyperlink it to the phone that you already had and not only day you will be avoiding them long story but they will be prompt to go directly to the form that you previously created you have the option in this case to select different elements like balding centering changing the phone the size of the phone Etc if you want to see a preview of the email this is how it would look it's quick information that you need to share with your parents and when it comes to text which is at the bottom you can see that you have 300 characters this is important to have in mind because when it comes to text you have always to be clear that's sweet and short is the best option for this so you can change the text if you let's say for example because we do not want to be so repetitive we're going to be changing the tax because it's going to be an SMS so in this case we're going to be choosing just to remember them that they need to fill out the form so in this case we already have a very aesthetic text said we're going to paste here and we're just going to say remember to fill out the form the due date they're going to be able to click to that form to this link we made it a bit ly link so it's a little bit shorter than normally if you used the ones that it's provided from the form because of the character I'm just going to hit continue from here you're going to be able to select who do you want to be the context that you want to add I already have a previously contact list hey that's why do not all everybody something isn't here one of the great things that he's half from broadcast is that you're going to be able to see how many credits you have purchased this means that when you add the feature to your admin site you have different packages from where you can choose depending on the amount of taxes if you're going to be doing the channel to say you're going to be using more emails or more or more voice options to bury and customize each one of them based on your needs once he do that you will be a look to see the balance at the end how many emails you have available for this specific Channel or how many tests do you have for this other channel you have the option to remove the channel if the at the end of the day you say you know what we're going to be sending it text message you just remove the channel or in this case we're going to leave it as is always we give you the room to choose if it's something that you want to send right now or if you're planning ahead which is the best practice for you in terms of you can post it later so let's say we're just going to send it home we're going to spend and you're going to see that is already been sent to one person and I want to text or message you can go back to all the broadcast to the specific teacher and you'll be able to see that in this case ones we already it was already sent you have the possibility to broadcast and you have the option to see how it looks as an email or a text out it looks once it's been sent they'll also you have the option to create reports if needed you just click and you the reports you can export it as well and from there we're going to go back to the admin site and we already spend a social media manager we should how to do a home alert and the broadcast when it comes to voice messages as I've mentioned before is going to be integrated into into broadcast and this case ones you hit and right now if I do it as my phone is going to start raining you so not going to do that one but here it would just you would just choose if you want to create a specific message and this is going to be the same you going to be adding the phone number that you're going to be sending it to what is the subject in this is the message that you want to be played or if you want to record you aren't you have the option down here or you can say use the same script that I have always remember you cancer is it now or in this case call now or you can schedule it for late we're going to go back to her teacher to our new section we're going to go back to it now using alerts for this one specifically we're going to go back and just see that it's the same you for isn't that we have and when we go on to app alerts app alerts is School News app this feature since covid-19 and Leo in intention of helping our community to pass better communication with their families has given it for free for a limited time so we really encourage you to use it is the communication app download it from your app store either it's Android or Apple you can download it from their search for your school you can just start using it and we already done all the previous staff so we going to and we're going to hit in this case you can add it always see at the bottom how many characters you have so we once you have 300 characters and other G1 160 seven characters in this case because that's the text remaining so always be sure to have the information and the amount of characters right so let's say we're going to keep it consistent at the end of the day I need them to fill out the form we're going to copy paste the same length of the form that would be using during all the example we're going to hit send Anthem hear your that it's already been successfully sent to the mobile app and that you have the option to review here it was sent with the length when it was sent information of what you sent at that certain point were there we're going to use the last option that we have which is email sender let me close this one so we do not have banks open at the same time so on the email sender the difference between the email that you have on broadcast versus the one that you see here is as you remember the one that I showed you broadcast it's text it's managed and thought to be something quick and effective in terms of communication where you need to just post something the which is important and most of the time spurgeon's versus email sender it allows you to choose from different templates let me show you a few of them you could choose and Sunday then you can include news you could just add text pictures there different layouts because we already sent a very specific and to send email we wanted use more and included into the news here is going to be pulled rest of the information that you had from the previous news and Nelson section and we're going to put this text that we've been using along our example so we need our family to know that we neither inside in terms of the form or going to copy-pasted again you have the option to do editing at the top you can if you want change the color of in this case we're going to center it just a few spaces around here you can also add a hyperlink we did before you can do that as well and you can just preview how we look and in this case because we're using the email sender teacher you're going to have the possibility to pull your School logo a little bit more official and this is how it would look and they could read more this is how it will look on the iPod this is how it would look on their mobile phone Sonata you kept that we're going to reach into a message we did that and we can change that we can save it for later you already done that basically we're going to see that you have a different ways to communicate the information I'm just going to quickly the presentation that I had before I'm going to show you in this Chase we're doing a quick recap what did we did right now basically when you're doing a communication campaign we're recommended Define the core of your message what is it you have to say your parents always provide context details in Siri instructions as needed Define the elements you're going to be using for example in our showcase the day we wanted them to fill out for which we previously created afterwards we did something that had to do with where did we want to post it in this was the new section once you have that creates a text as I did this in this case is basically allows you to just add it fine to stand is easier and faster for you and the most important part less-is-more keep it consistent and easy for users this as you remember as we did it on the news we gave them context we gave them also the click below so they could see where they wanted or needed to Clay everywhere along the way we were always letting them know we include email everywhere so it's really what they need to do so basically when it comes to mass communications and meals you can use one or today at the end of the day is what they seem nice and what is the best channel for you doing a recap you can use news social media manager homepage alert broadcast which is an atom it could be Tessa is an additional teacher that it could be added to your site at any point if you want to know more about it please contact tech support specialist in / school it is already integrated in your admin site use it it's going to help a lot your parents to see how the information is going to be available for them so with this we're just a few minutes from ending finishing webinar for today but please let us know if you have any questions we want you to Cav ease-of-use most of the times when it comes to communicating information it can be really difficult for you as an admin or as a weapon straighter to toggle between everything on your plate and we understand it that's why I believe that it's going to help as you seen always the option post later that gives you room of thought that gives you Clarity in terms of your scheduling and planning so let's say this news for example you would done it last Friday and you would be posting a on Sunday or on Monday morning depending on the feeling and what happened for the next week in terms of theirs receiving an email or Monday morning help them a lot in terms of their own and personal six weather family having that in mind giving you the tools to use it and how is it at the end of the day the session was more to show you how you can integrate all of them all the different Haitian tools that we have at your disposal how you can integrate them to one specific message so we hope this was helpful remember we always have the help center if you still have questions phone number that you're seeing on the screen right now you can call depending on your time and Pacific time but when you go into the help center support you always see your Michelle so give us a call we are here to help and to answer any questions that you might have we want you to have the best experience as possible and it's a pleasure just keep in mind additional weapon or session are already scheduled an already posted on the health center as well so you can see different topics if you're interested in them we're going to have some that has to do with Ali which is our online store it helps a lot to have an online store when it's coming the new school year and where for a few seconds or a few minutes to just answer any questions that you may have it's been a pleasure having the session with you and I really hope it wasn't usual for you thank you very much

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