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Added Sep 06, 2016 •

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Tips and best practices for our Pages module.

Show Transcript

Hello, everyone. Thank you for joining us we're going to get started. What will be doing today is. every pages whether you are in Edmond, or you have individual privileges using your school site or you are a teacher setting up your teacher pages will be doing today is walking through the process of editing and I'm content to those individual pages just to give you a better idea of how to keep those pages up to date. Answer any questions that you may have for those of you who would like to use the chat feature that is on your interface. We have. Technical support rep Jennifer who will be answering any questions that you may have so feel free to use the chat feature. Before we get started I just want to go over a few items just so everyone is pretty clear about how to either access the teacher pages where your specific content is located for teachers or for those who would be creating department pages.  Most of you who have your individual account set up you have created a staff directory. In the Staff Directory that is where your staff and teacher pages are located so that it gives the parents and in some cases students, the ability to access those pages pretty quickly. To do that, they would find your staff directory and then, of course, they would have a list of the staff members for your individual school. Now that's for the teachers. For those of you who would be keeping your department pages up to date, in order for your parents to have access to the department pages that you've created or even just individual section pages, for example, here, under the "about" drop down menu there is a mission statement option, so if you click "mission statement" it gives you a full view of content that was listed here, you see photos and then also, to the right you see there's a sub category listed. So it gives you the ability to create of course your main mission statement page, and then set up additional pages in that sub category to the right. So we're going to walk through the process of setting all of these pages up so you get a good idea of how to keep these pages running properly. Once you have signed in on your admin site -this may be old news to some of you, but some of you may be new and fresh learners.- when you log into your dashboard you're going to see the access to all of the modules that you have been given permissions to. What we're going to be covering today is Pages. Now, for those of you who have the privilege of keeping department pages up to date, for example, or section pages, this is what your department section will look like you'll see a list of departments to choose from and you can select from this list to start to add and edit content to those departments where you have privileges. Teachers, what you would see is Personal Pages. Personal Pages are what you keep up-to-date whether it is content specifically for your parents, announcements that you have for your classroom If there is homework or different announcments that you're wanting to push out, this is where you would create all of that content, on your personal page. So let's go back and start with the department pages. If I'm taking a look at my home page as an example, before we were on the mission statement page, and I'm wanting to either add pages to the section. Or edit the current Mission statement page to do that. I would more than likely find the Mission statement page which was under "about us" in "more departments," so "more departments" is more so like your "miscellaneous" pages So here's our "about section." section. And once you enter the section you're going to be able to see a variety of pages here some of you have pages currently active. They are live on your site, and some of you are starting off fresh. So you may not need this section filled with pages. You're starting off fresh. In the event that you do have pages listed here, the pages in the section should mirror the pages that you're wanting to update in that sub-category as well. So we have our "welcome" and our "mission statement" and again that should mirror what I see On my admin site. Here's my welcome page and my mission statement page. so if you are ready to start adding content to the current active page just go ahead and select your page.  And you can see just a few things to take note of here: You have your breadcrumbs option just above the page title, and your breadcrumbs - actually I'm going to go back to the home page so you can get an idea of what I mean by bread crumbs. - Just above the mission statement page you see "About" and then "Mission Statement." Those are your bread crumbs. It allows your users to kind of keep track of where they are on the site. It doesn't let them get lost. In some instances you definitely want to keep this active. Then you have your page title. If you would like to make edits there you can make your changes. Now to the right of the page you have your page status, so some of you are wanting to create multiple pages and during that time not necessarily publish those pages. You don't want them to be live on your site. In that case just click unpublished and then save your page. Once that's done when you go back to the previous - in my case I will go back to the "about" section -  you can see where my page is now disabled. But again if you're ready for this content to be pushed out and go live, you can just leave it on "published" and then save. You also have the option for your section menu to either hide or show and that's in reference to the sub category menu that you see to the right. Do you want this menu to show on the right side? That's what they're asking you on the back end. If you do, just leave it on show if not you can go ahead and hide it. Once you've made those changes of course you would save. Now we've come to where you would actually start editing the content that is on the current page so we have our text, just below the text we have an option to add photos. On the right side you can see, we can add more text, photos and files. So if I'm wanting to add or edit the current text that I see here, just go ahead and click on that box and you can add as many blocks as you need. So once I've clicked on that box, my formatting options have popped up just above that field.  And you can make any changes that you would like in this field. Or if you'd like to add new blocks, just go ahead and click content. So it's giving me an empty box too start adding text to. So let's just say for example, I wanted this current box to be my header. So again, my formatting options have popped up at the top, so I can go ahead and play with these a bit to see how I would like this header to look. So I've added my header. Now the six dots that you see to the left of the trash can allow you - you can see your cursor changes as well, they allow you to drag and drop this around the page, so I'm going to bring this to the top of the page. So that's all I'm doing is dragging and dropping. So I've added my header. We have photos here, so let's say you actually want to add additional photos That are actually rotating so the display mode you can either have them rotating like the shuffle that most of you see on your home pages, or you can have them stacked on top of one another. So I'm going to click "add photo" and just drag-and-drop as many photos as you'd like here. Once those photos are added as you can see with the previous photo, you can add caption. If you would like to change the order of the photos just drag and drop. And then you're all set here. Just remember you can add as many photos as you'd like by dragging and dropping. Now you may want to add files on your particular page: just click files, and again, that drag-and-drop features available here. Drag-and-drop as many files as you need to add to your page. If you need to change the title of the file just double click and make your changes here. Now some of you may actually want to add photos within the text. And that option is available to you in your formatting options, so to do that just click "content." And I'm actually going to grab some text so I can give you a good idea of how this would look on the front end of your site. So I'm just going to add text here and let's say I'm going to add my cursor to the center of this text. Now on the second row of your formatting option there's an image. Go ahead and click that image. Select your photo. Okay.  And your photo has been added to your text. Now my photo is fairly large, so I'm just going to bring my corners in a bit to reduce that size. And I'm good to go there. Now another option that we have available that some of you may definitely find useful is if you're wanting to imbed videos on the actual page as opposed to adding them as a feature page. To do that, just click content. We're going to be using our formatting options, more specifically, this source code For those of you, who are unaware of how to embed videos on your pages, let's say I found this video on YouTube that I would like to add to one of my individual either teacher pages or the department page. Once you have selected your video. There is a share option. Click share, embed, now once you embed, there is a highlighted code here. You want to copy this highlighted code.  And just go ahead and paste that code in the source code field and click "okay." And now your video has been added to your page. So we've added text and wrapped our photos around that text we've embeded videos here. We've added a file and we've added just a few more photos and we've added a header. Now before I actually save this page to the right. Just take note, to how we can also add content, photos, and files here as well. To do that I'm just going to, for example, let's add photos here. I'm just going to click gallery And drag and drop as many photos as you'd like on this side as well. Now because I want these photos to actually be stacked on top of one another. I'm going to change my display mode. So I click change I'm going to click on "stacked" and "closed." Now I am all set to go! Just going to save.  Now my edits to this page have been completed. To see these changes i'm just going to go back and refresh.  And now my changes have been added to the mission statement page. So we have our header at the top.  Our text and then to the right you see that our photos are stacked on top of one another. We have the photos in the center that are rotating with captions. Just below that you have the files that you would have added. Text with my photo. And just below, I have my video.  Keep in mind your videos will play directly on the page that you have added. In this case it's not going to redirect my users to YouTube just because I've embedded that video from YouTube. So we've edited this page. We're good to go here. Now in order for us to, for example, add more pages to the sub category, I have a vision statement that I would like to add as well. I'm going to go back to "about." And again, it's going to show me my list of pages that I've created. These are active pages. So we're going to go ahead and click "new page" title our page And again you can add text, add photos and add files.  So again what I'm going to do is just add a header here. And I'm clicking content, so that's why I'm a formatting options are popping up at the top. and again we can add as many blocks as we need here, so my next one is actually going to include the body, the vision statement for this particular page. Something else to take note to: some of you, even your teachers may want to make a few changes with the text. There is a customized color wheel for you in your formatting options for you to play around with so you can see some of those changes if you want to make them on specific pages, Just to kind of give them a little more life, you have that option here as well. So once you've added your text you can continue to add more content whether it be photos or whether it be files.  Drag-and-drop. Once your photos are added You can add your captions or drag-and-drop to change the order. now On the right side. I want to give you a visual of what it would look like if you were adding, for example, multiple files. Because some of you, I know, even on a district level, may have minutes. We see that pretty often when we are updating district pages. If you want to add multiple files on the right side of your page you do have that option as well. Same way that you would add those files in the center of your page, just drag-and-drop. And all of your files will be listed on the right hand side. You can kind of play around with how the content is posted on your pages if you want to change those layouts you can kind of play around with that and again if it's not - I'm going to go back to the mission statement page - let's say for example I kind of wanted to play around with how my photos that are rotating in the center of the page, if I wanted to either bring them further up on the page or bring them down on the page all I need to do here is just drag-and-drop this content around the page. I just double click to change the titles of each document and save. So once you go and refresh. What it's doing to the right side, and your sub-category is adding those additional pages. For your users to access. So we have files to the right, we have rotating photos in the center, and as you can see here you still have the option to add more blocks. So what we're going to do to either make new edits to this page, or just drag-and-drop our content around the page you're still on this same "vision statement" page, or if you're wanting to make edits to previous active pages, just go back to your "about" section. Now some of you may not want to or may not have content to add to pages, but you want to redirect your users to various links. There is a new link option. Click "new link." Title your link. Add your link below and save. So again, it's been added to our list, my sub-category, so go ahead and refresh, and you should be able to see those changes reflected in your sub category. so once I click resources It's just redirects me to that site you added. now I want to go back to the original departments page and for the teachers who have either created pages or you're wanting to edit your current pages, or add new pages your section may look similar to what you see here, so the way in which your admins or your staff members who have been given specific privileges for different departments, the way they would add their pages is the same way that you would add yours. You have a new page option and new link option and then just below at the bottom of the page you have feature pages to activate as well. So let's start with a new page. Teachers: I want to pull up the staff directory Just to kind of give you an idea of what it looks like if you have no content and you're ready to just kind of start fresh. On this page if you're starting fresh, there is just an empty white space here and then to the right you have profile information. What you want to do is maybe add a bio or just a few sentences about what your expectations are for the school year, or just a brief about who you are and a few details about your classroom, so that initial page that's the first page that your users will see when they click on your name in the staff directory. You can actually title that page, title it "home." And again add text, add photos and add files. We're just playing with our formatting options a bit. I'm going to add more text here. Now this is going to service my bio, so I'm just going to add a Few lines here. insane  if you would like to add a photo on this page the same. That you would have added a photo.  On Department pages you have that same option here as well. Circle k. Why don't you better your photo and if it's fairly large like what you see here. We could just go ahead and reduce your I'm going to save my page as is and again. This is just going to fill up the space that you see to the left of your profile, so to see your changes reflected here. Just go ahead and refresh your screen. you have now a file now the next thing that you can do is start creating your Individual pages so that you too can have a sub category to the right of your page as you start previously with maybe your admin to put the staff. So to do that, just quick new page. And teachers maybe this page is specifically. Set up for your parents. Maybe you want to set this up for announcement that they can frequently come back and forth and check on. So we're just going to parents corner  and again, thank steps that text Id photos in a file. So again all we're doing here is just a setting up our page and playing around to see how we would want our content to look on our actual teacher page. Again if you're wanting to add photos our files just drag and drop. And you also have other options in your formatting options just below - sorry - just above the content area to hyper-link if you'd like. I'm going to save this page as is. Just refresh to see your changes on the right side. So you have your home page. This is the initial page that your users would see And then you have your sub category that's been set up with your Parents Corner page. So we are still in the process of either adding pages or for wanting to redirect our users to other urls, you have the option to add a link. I'm just going to title my link, add my URL below and save. and refresh So when setting up your pages you're giving your users the ability to access this content pretty easily so you want to be sure that your content is definitely up to date. If you have dated information here you want to be sure to check back as often as possible because you definitely don't want to have any outdated information on your site. I showed you before how you would embed your videos on the actual page, but you have feature pages to set up as well, so whether you're adding videos photo album links or your posts, you do have the option to set up that content below. Now whether you're an admin, or you are a teacher your feature pages will still be listed for you to add them to the sub-category that you see to the right.  So let's say for example you wanted to add a photo album: Click upload photos and drag and drop as many photos as you'd like to this album. start upload Once you've uploaded the photos, refresh, you're just expanding your sub-catergory to the right. So your photo albums have now been added. and this is how your feature pages will be added once you start uploading the content to each page. Links: you're taking this same process You're adding your content to whatever feature page you're wanting to update and it then adds to that sub category. So even with your links just click "add link," Name your link. include your url, add a description and you can see just above that description field you have some formatting options to use as well and save. Here, if I didn't mention earlier, you can add as many links as you need. It gives your users one central location to come to get a description and a list of all of your links as opposed to just having multiple areas to access these specific urls. Your description, again is optional, save. When I go back and refresh, I now have an additional feature page added to my sub category. So when I click on "links," it's going to give me a list of urls to choose from: so I have the link with the description or you can just list it so when they click each option it redirects them to that page. Now in the event that you're wanting to (let's go back to the home page) in the event that you're wanting to change the order of the pages that you see in your sub-category,  the six dots that you see to the left of the page title allow you to drag and drop these pages to change the order. So to see your changes updated just go back to your original page and refresh. You can see the order of your pages have changed. So one thing that I want to note here is for the admin, once you have added your pages I want to be sure that I am as clear as possible; The process you would take is to create your pages first and once your pages are created, that's when you can start adding those pages to your drop down menu. Unless those pages have been created, there's no way for them to be added to different sections or departments. For example, on our homepage under the "about" drop down menu, we updated the mission statement page. But we also created a vision statement page. Now if you are wanting the Vision Statement Page to be added to the drop down menu, admins, this is a change that you would make. You can do so by going to Site Management and then Site Navigation. Anytime you're wanting to make any changes to your drop down menu, you make those changes in Site Navigation. So under the "about" drop down menu we have Mission Statement. What we need to do now is just click new item. Name your item Now because it is a page that you have created in the pages module, always select section page to find your page listed here. There's a search engine at the top. Go ahead and type in "vision" and my vision statement page should pop up here. So we've added our vision statement page. Click done and then "apply changes to the live website." so when I go back to the home page and refresh, I should be able to see those changes reflected under that "about" drop down menu. So here's my vision statement. And it's now located in that drop down menu. So admins, that is definitely something that you want to remember. When you create your pages you now have to go to "site navigation" and add them to your drop down menu if you would like them to show in your drop down menus because adding your pages does not automatically. add them to any drop down menu. Admins: one last point to make here is changing the order of your drop down menus. Vision Statement is a little further down on this list, I would like it to be with the mission statement, so I'm just going to drag and drop it to be a little higher on this list. So I made my changes here, but let's just say for example. I didn't want it under the about drop down menu. It's not restricted to just this one area you can drag and drop it to any of the other menus as well.  It again after you made your changes, always remember to apply the changes to the live website. Refresh. So now my page is added under the mission statement. So not only have you created the page, admins, but you have now added it to your drop down menu to give your users easy access to that particular department page. Teachers: just as a reminder, your users, your parents, have access to your teachers page by going to the staff directory, searching your name, and then accessing your content here. So be sure to add some of the reoccuring content that you're adding in your classroom, your pages in your sub category, you also have the option to set up your feature pages. One other thing to take note of, teachers, is You also have the ability to disable pages, so in the event that you, for example, this is a page that is reoccurring throughout the school year, but there's a certain time that you're not needing that page (you don't want it to be live.) The way that your admins would disable a page is the same way that you would. un-publish that page so it could be saved on the back end for you. So let's say parents corner, I'm not really needing it for the rest of the school year. I'm just going to come back to this page click. "un-publish) and save.  So when I go back to the original page where it shows my list of pages you can see here this page is now disabled. When I go in and refresh parents corner should be removed from my sub category. so teachers you definitely have the same option to disable pages if you're not wanting to delete that content or remove that from those individual sections.  I'm just going to publish this page and save. so before we start the Q&A portion there is one thing that I want to remind all users of. Whether you're an admin teacher, or a staff member who has individual privileges to the website: You all have unlimited access to technical support. To submit your technical support tickets there is a "help" drop down menu on your dashboard. Click "contact edlio support" and then you have the option to create a technical support ticket or you can call in to technical support.  To create a new ticket, you can see once I click create a new ticket, my primary email address is pre-set for me. If you would like to give us additional ways to contact you, you can enter your phone number or another E-mail address if you'd like. And in section two, enter the details of your ticket. I definitely encourage you to be as detailed as possible when you are submitting your technical support tickets, that way the tech support reps have a good idea of what changes you want to be made and where those changes should be made. Now Section 3 is where you would add your attachments, so if you have documents that you would like imbedded on certain pages, or some photos that you would like added somewhere that it's giving you issues with, you're more than welcome to submit those attachments in section 3. Once you've added your attachments, go ahead and submit your ticket. Once your ticket you submitted you will be given a ticket number. Which is what you see here, and that's how you would communicate with technical support, via ticket. Now as a reminder teachers, admins, everyone across the board has unlimited access to them. Be sure to look out for the responses to your emails. They're going to let you know what the status is of that ticket. If you still have questions you can go ahead and reply to that email. If not you can see your status on the ticket which is open right now. When that ticket is closed of course your status will then change. Now some of you actually prefer to call in to speak to a technical support. We definitely have that option there is a toll free number listed here for you. Now to the left of that phone number you have hours that are listed. The hours that you see on that particular Ppge are specifically for your time zone.  So for example in my case I have 5:30 a.m. to 7:30 p.m. listed here, Monday through Friday, so I'm on pacific time. So these are the hours - whatever hours that you see listed here - you are able to call. under that time zone.  There's also a help center here for you in the help drop down menu. It can be of use to both the teacher and the website administrator. It is a list of FAQs for you to select from. Some of you may have questions. For example, today, I'm managing department pages. You can find a screenshot play by play of how to keep your pages up to date in your help center. If you ever have any questions, or concerns, not just about setting up your pages, but any other content within your CMS, feel free to contact technical support Under your help drop down menu or you can utilize the help center as a resource as well. Now for those of you who have any questions about the content that we've covered today. you are more than welcome to use the chat feature on your "join me" interface and myself and Jennifer who is a rep from technical support will be answering those questions. Also, a note here. I forgot to mention it earlier, this training is being recorded so  we will be sending it out to those of you who would like to either play this back, or you would like to share it with some of your staff members. Okay, thank you all for your time if you do not have any additional questions, we are now concluding the training. Just as a reminder,  be sure to check back in your notifications for any future Edlio training and you can also find an update about this recorded training that will be available to you. Thank you for your time, and everyone have a wonderful day.

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